Frequently Asked Questions

What is AcPay, how does it work?

AcPay is an Accounts Payable application for your Retail Business, it works on Microsoft Excel 2007 Version and above.

How to Activate AcPay?

AcPay can be downloaded online and can be easily activated by clicking on settings, then click on Activate License, fill in all the details relating to your business like Name, Address, Contact Info, GST... and then click on Activate License. AcPay comes with 30 days of free Trial Version, License can be activated for upto 3 years by purchasing the Activation Key. For Activation Key Purchase, contact AcPay.

Adding Dealer Details

Dealer details can be added easily by clicking the + button on the Name column, fill in on the details relating to the dealer espically ones that are mandatory other details helps in utilizing most of the features in AcPay, then click on Add. Multiple dealer details can be captured at once using the Dealer import Template.

Adding Purchase Invoices

AcPay is designed to capture most of the details relating to the invoices in easy and efficient way and it just takes few seconds, enter the date, invoice number, dealer name & total invoice amount in the blank row, even GST details are recommended in this process.

Adding Debit Notes

It is always recommended to adjust debit note with it's respective invoice, just enter the debit note number & amount and it shows you the total payable after the adjustments. This way it is easy to understand the payable amount of each invoices. Debit note relating to multiple invoices can also be adjusted to one invoice. AcPay is designed to capture its GST details of Debit Notes too.

GST & Books Reconcilation (GSTR 2A Recon.)

AcPay is an very advanced application which uses multiple parameters in identifying the invoices recorded in books and matches it with GST portal's invoices. Reconciliation between Books & GST portal of an entire year can be done with very few and easy steps. Reports are the integral part of any reconciliation process, AcPay generates very simple reports and uses the eye catching indicators in identifying the results of the reconciliation process.

Is creditors ageing available on this application?

AcPay focuses on creditors aging and shows you the reports based on the credit periods, it uses very simple indicators like Green (Not Due), Yellow (Due Date Nearing), Red (Over Due) & Black (Paid)

GST Details report

GST Details is made available on the click of the GST Button, if you want to see GST details of the invoices or debit notes that are seen below then just click the GST Button. These details can be copied and pasted to a new sheet by clicking the copy button.

Summary of Invoices

When there are multiple invoices of multiple dealers it becomes difficult to analyze the payables, that's why AcPay has an very innovative feature of summarizing the payables of each dealer and then the invoices of those particular dealer can be viewed separately. Just click on the summary button to utilize this feature.

Is my data safe?

AcPay has always kept its privacy policies as top most priority, AcPay never takes any information from it's application nor it sells your information to third party. Data in AcPay application stays in the local system itself, none of the data is uploaded or copied to our servers. We don't track your activity on the websites nor we collect any cookies from your browser.